If your buyer hasn’t received their item and the estimated delivery date has passed, they’ll let you know there’s an issue by opening an “item not received” request.
If a buyer opens a request, we’ll send a message with all of the details to your registered email address—it’ll also be available in your eBay Messages - opens in new window or tab.
Once a request is opened, you have 3 business days to resolve the issue. After that time, either you or the buyer can ask us to step in to help resolve the issue.
When a buyer opens a request, please be aware that funds related to the sale will be put on hold. Once the issue is resolved, or we find it in your favor, the hold is lifted and the funds are available again. If you’re a managed payments seller, once a hold is lifted, you’ll receive your funds in your next payout.
What to do when a buyer opens an item not received request on eBay
In the email you received telling you the buyer’s issue, select See request details. You’ll find information on whether the buyer is requesting a refund or would prefer to still receive the item. You’ll also see your response options:
Add tracking details: You can provide tracking information showing the date you shipped the item, the date it was delivered, and the address it was delivered to. If the item is worth $750 or more, it should also show the signature confirmation of the recipient.
Here’s how to add tracking information:
- Select Add tracking details and then Continue.
- Enter the tracking number, or if you don’t have it, the date you shipped the item.
- Select the carrier you used from the dropdown list.
- You have the option of adding a note to the buyer.
- Select Add tracking details.
Refund the buyer: The buyer will get a full refund, including the original shipping costs. Choose this option if you don’t have tracking that show the item was delivered to the address on the order or tracking details that shows that the package has been in transit without movement for 7 days or more (10 for international deliveries).
Here’s how to refund the buyer:
- Select Refund the buyer and then Continue.
- You’ll see the refund amount, and you have the option of adding a message to the buyer.
- Select Refund the buyer.
The buyer will be refunded through their original payment method, and your final value fee and shipping final value fee will show as a credit on your next invoice. If you’re a managed payments seller, your payments processing fee will also show as a credit on your next invoice.
Send a message to the buyer: If you’d like to speak with the buyer directly to try to resolve their issue, you can send them a message. If you and the buyer can’t agree on a resolution within 3 business days, you can ask eBay to step in to help.
You can contact the buyer directly to try to resolve the issue:
- Select Send a message to the buyer.
- On the next page, enter your message and select Send.
It’s worthwhile asking the buyer to review the delivery address they provided and to check with their neighbors in case the item was delivered when they weren’t home.
Send a replacement item: If the buyer would rather have the item than a refund, use the “Send a message” option to offer them a replacement. Once you’ve sent the replacement, let them know it’s on the way and upload tracking information to the request. If you’re a managed payments seller, you won’t be able to offer replacements just yet. We’ll let you know when this option is available to you.
If you’re a managed payments seller and a claim is found in the buyer’s favor, we’ll refund the buyer from your Available for payout funds. If you don’t have enough funds to cover the total amount, we’ll place a debit on your Available for payout until we recover the full amount. If after 21 days, we haven’t recovered the full amount, the outstanding balance will be added to your invoice.
You should report missing packages to the shipping carrier you used—they may be able to help.
Get help from eBay
If you and the buyer haven’t been able to resolve the issue within 3 business days, we’re always ready to step in to help.